Purchase Order Management Software
with Integrated Inventory Control
Tired of chasing suppliers and reconciling costs manually? Manage suppliers, automate purchase orders, and save hours every week with intelligent purchase order software. PlanIT synchronises inventory, sales, and purchasing for faster, more efficient ordering.
Use PlanIT’s barcode scanning to:
Demand-driven purchasing
Raise purchase orders as soon as you make a sale: create your PO directly from a sales order, with quantities based on what you need – minus what you already hold.
Automated reordering system
Instantly generate bulk purchase orders Add variable costs like freight for a true view of your margins. Create split receipts when part of an order arrives, and invoice directly from a completed purchase order.
Accurate profit margins and costs
Add variable costs like freight for a true view of your margins. Create split receipts when part of an order arrives, and invoice directly from a completed purchase order.
Bulk-buy with ease
Buy in bulk, then automatically record goods in the units they’re sold in – whether that’s converting from imperial to metric, volume to units, or pallets to bottles.
Purchase for production
Instantly order the right quantities of parts, components or ingredients for production based on your bill of materials and the volume of finished goods required.
Supplier management
All your supplier details live in PlanIT, from price books to address details and transaction records. Easily update details in bulk, and customise your documents per supplier.
Purchase order management benefits with PlanIT Software
Automated purchase order inventory software
Generate purchase orders
Create purchase orders based on minimum reorder levels to ensure you do not exceed safety stock levels. Utilise demand-driven stock reordering where purchases can be triggered from a sales order to ensure full order fulfilment.
Add purchase costs
Conveniently include freight costs, custom charges, and any other costs incurred from ordering stock. Our recosting feature allows you to add costs even after the goods have been receipted in. Additionally, our multi-currency feature allows you to maintain control and visibility over your supply chain, helping you avoid conversion errors and ensure financial records for global supplier are accurate.
Receipt part purchases
Maintain visibility by tracking the delivery and receipt of part shipment from suppliers. PlanIT reflects all applicable costs relevant to part shipment so you will always have accurate margins.
Easy-to-use supplier management system
Centralised supplier management system
PlanIT accurately keeps track of supplier contact details such as addresses and phone numbers, along with their delivery history, helping you resolve issues quickly, track performance and streamline communication.
Manage supplier returns
We know that returning stock can be a hassle. PlanIT allows you to manage a variety of stock returns with ease, whether it is just a product item, or multiple items associated with credit from a supplier.
Barcode scanning software that boosts inventory accuracy
Grow your profits, save time, and boost performance by unifying all your buying, warehousing, sales, and production processes with PlanIT inventory software with barcode scanner.
Real-time stock control
Empower your business with perpetual updates that ensure your stock is always accurate.
Demand planning
Forecast your inventory needs to ascertain optimal inventory levels and bring costs down.
Purchasing management
Easily manage all your POs in one place and make data-informed purchasing decisions.
Business reporting
Analyse your financial health and sales status at any time with live business reports.
Integrated purchasing and inventory control
Synchronise your purchase order management and inventory workflows with your accounting, CRM, and sales systems for easy reconciliation and reliable data across the business. PlanIT offers robust integrations for 30+ popular solutions.
- Xero
API Integration
PlanIT’s API integration connects your inventory management system with other tools, such as your accounting software or CRM. Supporting both JSON and XML, API allows you to automate workflows, synchronise inventory and sales data and build custom reporting tools. The API includes comprehensive documentation, sample code, and a dedicated testing environment (API Sandbox), making it easy to implement. This integration increases operational efficiency, improves data accuracy, and enhances scalability across business systems.
Purchase order software FAQs
Questions we get asked the most about PlanIT’s purchase order software functionality
Can I include any additional costs in my purchase orders?
You can add any costs to any purchase orders and PlanIT will spread these costs across the cost of your products. This can be done automatically or you can manually override each one of the costs. For example, freight and customs, handling fees or an invoice from a freight company. In summary, you can add any cost that is not already part of the purchase price of a product.
How is a Purchase Order (PO) created?
Purchase orders can be created from the supplier’s screen or quick links. You can also create a purchase order via a report showing you the products and amounts you need in the business, or via a sales order for fulfilment. When a product is selected, PlanIT can use the supplier’s product code and description.
How can additional costs be added after completing a purchase order?
To ensure that your products cost is accurate, this is best achieved by making the necessary adjustment using your accounting provider’s system (e.g. Xero or Quickbooks). In doing so, you must also do a manual value-only adjustment against the product(s) to ensure your product cost is accurate.
Can completed transactions be amended?
No, and that is because PlanIT acts to safeguard and preserve the integrity of the data that has already been passed on to our integration partners. This ensures maximum auditability. Opposite transactions can be conducted to amend any transaction.
Does PlanIT support supplier quantity price breaks?
We support most plug and play / Bluetooth barcode scanners and readers.
We also support barcode scanning mobile apps, however we cannot guarantee compatibility.
Contact us today if you have any queries regarding specific scanners or applications.
Does PlanIT support supplier quantity price breaks?
Quantity price breaks are not currently available but this functionality is on our road map.